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Subject: AIC Archives Group meeting

AIC Archives Group meeting

From: Hilary A. Kaplan <bm.gsk>
Date: Sunday, June 4, 1995
As reported earlier, the AIC Archives Conservation Group will meet
in St. Paul on Thursday, 8 June 1995 in Wabasha Rooms 3 and 4 of the
Radisson Hotel from 7:30 - 9:30.  (Please note that Book and Paper
RATS business will take place from 6:30 - 7:30 the same evening so
there should not be a conflict.)

A discussion of the Code of Ethics (COE) and Guidelines for Practice
(GFP) commentaries relating to Documentation will be the broad focus
for this two hour meeting.  During this meeting we hope to come to
some understanding of the *level of documentation needed* in
archives conservation when dealing with *mass treatments*, *batch
treatments*, of *limited number item treatment*.  (Because there
seems to be greater clarity and agreement among archives
conservators for documenting single item treatment, we do not plan
place much emphasis on addressing this issue in St. Paul.)  Areas to
consider include (but are not limited) to documentation of:

    holdings maintenance projects

    micrographics and digitization prep

    pest management
        fumigation

    exhibition
        duration
        exposure
            light levels
        supports/minor stabilization

    housekeeping

    custom housing

Along with considering the *level* of documentation needed, we also
wish to address important related issues, such as *how to document*
(which brings up such issues as how do you rationalize spending more
time on the documentation than on the treatment?) and *how to access
the documentation* (need for standards for retrieval).

I hope that this outline will prompt you to engage in Thursday
night's discussion.  Please do not hesitate to contact me via
telephone 404-656-2374 or email bm.gsk [at] rlg__stanford__edu until
Tuesday afternoon and thereafter at the Radisson if you would like
to offer additional ideas for discussion.

Hilary A. Kaplan
Conservator
Georgia Department of Archives and History

                                  ***
                  Conservation DistList Instance 8:95
                   Distributed: Monday, June 5, 1995
                        Message Id: cdl-8-95-001
                                  ***
Received on Sunday, 4 June, 1995

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