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                   Instructions for posting jobs
                      and other announcements
           (internships, conferences, workshops, etc.)
                   to the Conservation DistList

[    The most recent version of this document is always available at
http://cool.conservation-us.org/byform/mailing-lists/cdl/job-instruct.txt ]

    1.  Only jobs *directly* involving the conservation/preservation of
	museum, library, or archive materials will be accepted.
	While many other jobs (curatorships, directorships, heads of
	library technical service departments, archival positions,
	etc. do, obviously, involve some element of preservation,
	we can only accept postings for those that are primarily
	preservation/conservation jobs, otherwise we'd be swamped.  There
	are other list more suitable for any of these non-preservation
	jobs (ExLibris, Archives, Museum-L, etc.)

        Please provide the "official" title of the job, i.e. the
        *role* the hiree will play; e.g. if the job is for a paintings
        conservator, indicate that rather than a meaningless pseudo-title
        such as "conservation position" (you're looking for a conservator,
        not a position").  If you really have a compelling reason for
        varying from this form, please explain briefly in a note at the
        beginning of your submission, lest you cause me extra work and
        both of us to lose time. 

    2.  Postings of job announcements, internships, and workshops
        will be accepted from anyone, not just registered DistList
        participants.

        Please try to provide a non-generic Subject: line.
        "Event", "Program", "Day" are less helpful than
        (e.g. "Workshop", "Lecture", "Seminar", "Meeting").

    3.  Postings *must* be signed (i.e. have a human name associated
        with the message.  If they don't they will not be accepted,
        under any circumstances.

    4.  Postings must be sent as plain text, not file attachments.
        That is, all postings must be USASCII or Latin 1 (ISO
        8859-1) only, and must be sent by ordinary email.

        Please do NOT send file "enclosures", attachments,
        word-processing files, etc.  HTML mail and encoded text
        (binhexed, mimencoded, uuencoded, xml, microsoft-xml, etc)
        are also not acceptable.  No exceptions will be made.


    5,  SEND POSTINGS TO CONSDISTLIST@COOL.CONSERVATION-US.ORG

        Please note that you *MUST* send postings to the above
        address; if you send them to any other address you risk not
        having your item posted at all.

        Please send DistList items *directly* To:
        consdistlist@cool.conservation-us.org That is, *do* make the
        address the primary recipient *not* a Cc: or Bcc:

        Do not include consdistlist@cool.conservation-us.org  in a
        mailing list that includes other recipients.  Doing so may
        lead to your posting being rejected unread.


    6.  DEADLINES AND TIME-SENSITIVE ANNOUNCEMENTS

        A.  If you have a deadline, please put TIME SENSITIVE--in
            uppercase letters, as the first two words--in *BOTH*

                (a) The Subject: line and
                (b) The body of your message

            This enables my software to pick out your message and
            call it to my attention.  Without that notice, it is
            unlikely your message will get noticed and will be put
            in the ordinary posting queue.

        B.  Because the mailings are sent out as messages accumulate
            (and my work schedule permits), there are no fixed
            deadlines.  However, for time-critical announcements you
            must give me adequate lead time.

            If *you* have a deadline (e.g. a conference registration
            cutoff, job application deadline, etc), then you should
            try to get it to me at least 3 weeks prior to the time
            you want people to see the notice and in most cases you
            can be sure your item will go out well before that.
            With less time, your item will be handled as best we
            can, but you run the risk that it will not go out in
            time.

            E.g. if a conference is in 8 weeks and you want people
            to have 4 weeks to register, then you should try get it
            to me no later than 7 weeks ahead (I hope I did the
            arithmetic right :-)

        C.  Note that I don't have the facilities/time/staff to
            support press-release embargoes; if you send a message
            today, it may go out today, tomorrow, 3 weeks from now,
            etc.  If you really need something embargoed write to me
            privately at request@cool.conservation-us.org and
            discuss it with me (and make sure it is clear which
            submission you refer to).  If it is possible, I will
            *try* to honour the embargo, but make absolutely no
            promises.

        D.  IMPORTANT:

            As mailings often get backlogged for reasons beyond my
            control, I cannot promise posting in time to meet your
            deadline.  There is only one person working on this,
            part time, and with the large number of messages being
            posted backlogs frequently develop.

            However, if several mailings have gone by and you have
            not seen your item in the archive, do please let me know
            at request@cool.conservation-us.org but please do check
            the archives before writing to me to be sure that your
            item really hasn't gone out already


        E.  I am not able to notify you when (or whether) your
            posting has been sent out.  To check on the status of
            your announcement, please see the archives at
            http://cool.conservation-us.org/byform/mailing-lists/cdl
            These are updated at the same time as the mailings go
            out.


    7.  In the body of your message, include only what what you want
        published or clearly indicated what sections you do not want
        published.

        For example, if the body of your message has a "Signature",
        i.e. a boilerplate or automatically included block of text,
        usually at the end of the message, it will be included
        (subject to editing) in the announcement.  If you do not
        intend that text to be included in the mailing", as is often
        the case for HR departments or advertising agencies, please
        do not include it in the body of the message.  If you are
        unable to prevent it from being included in your message,
        please add a note at the top of the message indicating this,
        and make it very clear where you intend the message to begin
        and end.  For example, you could put a marker like ` ----

            snip -----
            at the beginning and end of the announcement.
            ---- snip -----

        Any other way of making your intentions clear will also be
        OK.


    9.  IMPORTANT: REPEAT POSTINGS ARE NOT ACCEPTED.

        Do not send "reminder" messages, or messages that substantially
        repeat what you've already said about a job or event, no matter
        how long ago.  Followup announcements (e.g. "the position has
        been filled" or "registration is closed" are not accepted.

        Substantive new information is acceptable but please just
        submit the *new* material and refer the reader back to the
        original posting.  An example of what is appropriate:
        For a conference you might submit some of the following
        
            (a) A Call for papers 
            
            <b> Some months later as planning for the conference is
            complete and registration is open, an announcement or
            "invitation" to register.

            (c) If the schedule of speakers and the titles of their talks
            are not known until some time after the announcements, the
            schedule and similar information may be submitted.  Do not
            repeat your original posting, but you may give a *very*
            brief introduction with a reference to (a), citing its
            original posting date

            (d) Following the conference an announcement about
            proceedings, postprints or other publications that
            result from the conference.

        For job announcements acceptable followup submissions include:
        An extension of the job posting deadline; a significant change in
        the job description; or a *significant* error in the original).
        In cases like this,  you may post a very brief (20 lines or
        less) notice, providing the new information and referencing the
        original message.


    10. The language of the DistList is English.  Please write in
        complete sentences using something at least vaguely related
        to conventional English grammar.  Please spell-check your
        document.  Please use conventional punctuation.

    11. Please keep your posting as brief as possible, preferably
        under 50 lines (68 chars wide).  Remove any non-essential
        information, such as descriptions of your region, history of
        your institution, etc., unless they are of *direct*
        significance to the job.  Do not include a Job Application
        Form or lengthy listings of government regulations
        pertaining to the job but *do* include information
        (especially URLs) indicating where such information can be
        obtained.  Please remove anything that might be construed as
        advertising.

        Please include, near the top of your text, the job TITLE and the
        NAME OF THE INSTITUTION, BUSINESS, studio, etc.

        E.g.
        Good:
            Paper conservator
            The British Museum
        Bad:
            Position
            New York

    10. Your text is subject to editing for length, style, content,
        and you will not be notified of such changes prior to
        posting.

    11. IMPORTANT: All DistList postings, including Job
        announcements, will be made available online for the
        indefinite future, in the DistList Archives in Conservation
        OnLine.  Your posting will *not* be removed after the
        job-posting period is over.

    12. In an effort to prevent our resources being used as a source of
        targets by spammers and viruses.  spammers and viruses, to the
        best of our ability all email addresses in the DistList, ConsDir,
        and most areas of Conservation OnLine are in some way disguised
        or obfuscated.  The nature of the alteration is subject to change
        at any time.

	When including email addresses in you submission, please do *not*
	obfuscate email addresses yourself; let us handle that at this
	end, where our software can handle the addresses consistently
	and helps us prevent errors.  E.g. "mary.smith@example.com"
	is preferable to things like "mary_smith [at] example_com"

    13. There is no charge for posting to the DistList


    Conservation OnLine (CoOL) and the Conservation DistList are
    online resource operated by the Foundation of the American
    Institute for Conservation.  The Cons DistList is an online
    forum, serving those professionally involved--and this is
    interpreted liberally--with the conservation of cultural
    materials.  Students in library, archives, and museum studies,
    or conservation science are also welcome.  It is issued
    irregularly, based on the number and length of submissions,
    usually once or twice a week.

    CoOL, an online resource operated by the Foundation of the
    American Institute for Conservation is a full text library of
    conservation information, covering a wide spectrum of topics of
    interest to those involved with the conservation of library,
    archives and museum materials.

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 Job Posting Instructions: $Id: job-instruct.txt,v 1.16 2012/10/07 18:46:35 request Exp $