Disaster preparedness and response
Resources listed by organization/author
- Trudy Huskamp Peterson
- Smithsonian Institution
- Smithsonian Institution Staff Disaster Preparedness Procedures, prepared by Office of Risk Management, October 1992, revised, October 1993
See also Smithsonian Institution Archives below
- Emergency Salvage of Flood Damaged Family Papers, August 1993
- Peter Waters, The Library of Congress
- Procedures for Salvage of Water Damaged Library Materials, extracts from unpublished revised text, July 1993
- National Park Service
- Mold and Mildew: Prevention of Microorganism Growth In Museum Collections
"Summary Recommendations: Due to the challenges we have with various systems in this building (computers, pipes, power outages etc.,) the asbestos issue, the degree to which we strive to be prepared for water emergencies, and the limits of technical assistance in Juneau, a wet pipe system is recommended for the ASM collections storage. Luckily, it is one of the least expensive fire suppression systems on the market, so it would be wise to pursue the best quality product and installation we can. We may want to consider the possibility of a VESDA system for smoke detection. Comparisons of various systems [are] listed"
"The American Institute for Conservation (AIC) established this website to provide a centralized repository of news and other information useful or those involved in efforts to preserve cultural material impacted by the hurricane as well as related health and safety issues."
What to Do About Your Home Movie Damage (link verified 27 Apr 2009)
Shelter from the Stormy Blast: A Guide to Disaster Recovery Services for Georgia and the Southeast (link verified 21 Jan 2011)
"Shelter from the Stormy Blast is intended for the use of libraries and archives, but records repositories, museums, historical societies, and other agencies will also find resources included with their needs in mind. As its subtitle indicates, Shelter from the Stormy Blast has been prepared specifically for institutions in Georgia and the Southeast. However, much of the material has general application and will be of use to institutions throughout the United States.
"Originally, Shelter from the Stormy Blast grew out of a disaster planning process conducted by the Preservation Committee of the Atlanta Regional Council for Higher Education (ARCHE). It was published by ARCHE and the Southeastern Library Network, Inc. (SOLINET) in 1998.
Disaster Preparedness and Recovery for Works of Art on Paper (PDF - link verified 21 Jan 2011)
CPC's Emergency Preparedness & Response section offers a Generic Disaster Plan Workbook and a Library Disaster Plan Template and information on running a Disaster Plan Exercise
Disaster News Real-time news 24 x 7
The Heritage Emergency National Task Force is co-sponsored by Heritage Preservation and the Federal Emergency Management Agency.
"Part of disaster planning is knowing who to call for help and where to obtain services and supplies. Our Search tool allows you to search by state, multiple states nationally, or by type of service, expert, or supply. The results of your search can be downloaded into an Excel document for easy updating of your institution's disaster plan.
"Disaster plans for cultural institutions, including libraries, museums, historical societies, and archives, help to mitigate damage to collections in the event of a disaster. For examples of disaster plans, see the Sample Plans. Information on recovery techniques may be found in the Resources page. Regional conservation preservation field service offices where you can find assistance in writing a disaster plan and where help is available in the event of a disaster are also linked in Resources.
"Please help this resource to grow by contributing experts, services, and supplies you are aware of in your region. Note: Listing of companies, products, and experts does not constitute a recommendation.
"The Disaster Mitigation Planning Assistance Website was a joint project of Library of Congress Preservation Directorate, the Center for Great Lakes Culture and the California Preservation Program. Prior to joining FAIC on Conservation OnLine, the database was maintained by Library of Congress Preservation Directorate and the California Preservation Program."
"Most disasters are minor in nature effecting fewer than 250 volumes or 150 cubic feet of records. A roof leak, broken water line or backed up floor drain could result in a minor disaster. KDRAN encourages libraries and archives to maintain disaster caches (drums) that will provide the materials needed to react to a minor disaster at your institution."
Vital Records and Records Disaster Mitigation and Recovery
This instructional guide addresses the identification and protection of records containing information that Federal agencies may need to conduct business under emergency operating conditions or to protect the legal and financial rights of the Federal government and the people it serves. This guide also recommends policies and procedures that will allow agencies to assess the damage to and implement the recovery of any of their records that may be affected by an emergency or disaster.
The MACC staff is available during and after work hours to give immediate assistance with disaster recovery efforts. Institutions experiencing a collection disaster can contact MACC to consult on best practices to recover their collections. During business hours call: 612-870-3128 or 612-870-3120.
The MACC staff is available 24 hours-a-day, 7 days a week to give immediate assistance with disaster recovery efforts. Institutions and individuals experiencing a collections disaster can contact MACC to consult on the best practices to protect and recover their collections. Call the main phone number, 612-870-3120 and you will be directed to a staff member immediately or to an after-hours emergency phone. For non-urgent issues, MACC email is answered during the day. This can also be an effective communication link to knowledgeable MACC conservators. The main email for that contact is: firstname.lastname@example.org
"As part of its Field Service program, NEDCC offers an emergency assistance program for institutions and individuals with damaged paper-based collections. NEDCC staff members are available 24 hours a day to provide telephone advice if a disaster occurs. This service is provided at no charge thanks to a grant to NEDCC from the National Endowment for the Humanities (NEH). It does not normally include on-site assistance.
Information provided includes advice on drying wet collections and dealing with damage from fire, pests, or mold. Referrals to commercial disaster recovery service providers experienced with library and archives collections can also be provided."
"A Free Template for Writing Disaster Plans. NEDCC and the Massachusetts Board of Library Commissioners (MBLC) have created dPlan, a free online program to help institutions write comprehensive disaster plans. dPlan provides an easy-to-use template that allows museums, libraries, archives, and other cultural institutions of all sizes to develop a customized plan ..."
"The COSTEP Framework is a planning tool designed to bring together cultural resource institutions with emergency management agencies and first responders. It will provide a blueprint for preparing for area-wide disasters and building alliances with federal, state, and local emergency management agencies. COSTEP guides states through the process of planning for a disaster"
The National Park Service's After the Flood: Emergency Stabilization and Conservation Measures
Disaster Plan Workbook (link verified 27 Apr 2009)
NSCC's Emergency Preparedness pages has info on planning and recovery, as well as info about the A.R.K: A Recovery Kit.
SILDRN is a regional cooperative organization, formed in 1995 by San Diego State University, California State University-San Marcos, San Diego Public Library, University of San Diego, and University of California-San Diego. Its purpose is to provide mutual aid in preparing for and coping with disasters affecting libraries and their collections.
Resources for natural disasters (Link verified 27 Apr 2009)
The Western Association for Art Conservation (WAAC) has published a great deal of information on disaster recovery and response. Searching for terms such as flood*, disaster*, earthquake*, etc. will yield valuable articles, among them:
LYRASIS was formed in 2009 through the merger of SOLINET Pand PALINET
"In November 1998, around 2 a.m., a tornado swept through Columbia, Missouri, in a matter of minutes. That morning, the University of Missouri records management staff arrived at their workplace to find broken windows and holes in the roof and walls. Loading dock doors and entire trees were gone, ripped away by the storm. The walls of the microfilm operations had been partially knocked down and equipment lay scattered around the room. ...
"Fortunately, the records management staff had prepared a plan far in advance of the storm. Without one, they would never have been able to be up and running again so quickly. Whether the records are electronic or paper, there is a lot of information to consider when evaluating and grouping various record series for value, retention, disposition, and protection in the event of disasters."
An account of the response to the November 1998 tornado damage to a records management facility at the University of Missouri System
The National Library of Australia was among the first Australian cultural institutions to investigate vacuum freeze drying technology as a disaster recovery measure. It recognised a need for local expertise to be developed in this area and purchased a vacuum freeze drier in 1986.
Since then research and development and then several private drying projects have seen the equipment used for only about one third of its life. With cost effectiveness a prime Government objective in the 1990s and changing work priorities there is pressure on Federal and State cultural institutions to re assess their involvement with low use equipment.
The paper reviews the history of the National Library's vacuum freeze drier and discusses factors which may influence the Library's future direction in this area.
"The intention of the Loss Recovery Guide with Standards (LRGS) is to provide emergency response, mitigation and restoration guidelines that help reduce the costs of processing a property claim in public and private buildings, with its basis on the safety to life and property.
"Assistance before, during and after an emergency. IPS is available to assist your institution with planning activities and recovery from damage caused by various emergency situations, including natural disasters, fire, pipe leaks, mold and pest infestations, construction accidents and vandalism. In the event of an emergency or its aftermath, call IPS for information, guidance, referrals to local resources and on- site assistance as required. For institutional disaster planning activities, the IPS offers an "Emergency Preparedness and Recovery" workshop. A basic disaster plan, bibliography and other information are also available."
"EmmS was founded in 1981, and incorporated as a company in 1992. We are a registered charity which serves museums of all types in the East Midlands region, operating in the historic counties of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland. We work closely with the new single regional agency, East Midlands Museums, Libraries and Archives Council (EMMLAC). "
Together, East Midlands museums will take a leading part in protecting the region's inheritance for the benefit of present generations, and as a continuing legacy for the future; in so doing, they will make an important contribution to the region's educational, social, cultural and economic life."
Emergency planning and response includes links to resources organized by state. It includes sections on Continuity of operations, Emergency planning and response, and Records disaster recovery vendors Emergency planning and response"
"RAPT was developed by a team at Birmingham Museum and Art Gallery in partnership with the Museum of London as part of the UK Government's Renaissance in the Regions programme. RAPT is a simple and quick online questionnaire--taking between thirty minutes and two hours to complete. At the end of the assessment users are provided with a graphical profile of risk awareness in their organisation. The profile uses a 'traffic light' system to indicate tan organisations level of risk awareness. RAPT also provides the user with comprehensive help that guides them to existing sources that will enable them to improve their organisations risk management.
The tool has been developed by a multidisciplinary team of experts and practitioners, including leading museum risk specialist Jonathan Ashley-Smith. This is the first tool to comprehensively measure risks to your entire heritage asset. RAPT has been developed using a STEEPLED scanning methodology which considers social, technological, economic, environmental, political, legal, ethical, and demographic factors that can affect business continuity and resilience."
During "environmental emergencies", such as major fires or oil spills, information is needed rapidly to support the activities of those responsible for coping with the problems that arise. WCMC has access to much of the relevant information, and is in a position to retrieve it quickly and distributed it to those concerned with planning measures to reduce environmental damage....
In order to make information on disaster preparedness and response readily available, your help is needed. If you—or your institution—have disaster plans, policies, guidelines and other documents that would help another group prepare for or respond to emergencies, please contribute them to Conservation OnLine. To contribute, please get in touch with Jacob Nadal
Timestamp: Wednesday, 03-Sep-2014 11:16:09 PDT
Retrieved: Saturday, 23-May-2015 07:14:09 GMT